I. features of receiving and processing batch mail. Legislative framework of the Russian Federation The procedure for accepting batch items
When legal entities or individuals send registered postal items in the amount of five or more items, they draw up a list of the established form in two copies. The list is certified by the signature of the head of the subdivision of the legal entity (office, expedition) and a seal or personal signature of an individual.
When sending registered mail in large quantities, the list must be submitted electronically.
RUE "Belpochta" offers users of services an electronic list data format (Appendix).
The user independently generates a list of batch mailings using the electronic list data format. In addition to the electronic form, the list must also be submitted on paper.
Upon delivery, postal items must be picked up in the order they are recorded in the list.
In the postal facility, the processing of a batch of postal items is carried out using the program module "reception of batch mail".
The postal operator accepting batch mailings receives an electronic list from the user, sticks barcode stickers on the mailings (applies with a label gun), reads the information from the first sticker. The number of the first sticker is assigned to the first registered postal item in the list. The rest of the mail items specified in the list are assigned subsequent barcode numbers.
Information on postal items, data of the recipient and sender is automatically pulled from the electronic list provided by the sender.
At the same time, control is made for the correctness of the tariffing of each postal item and in general according to the list.
Information on processed mailing lists is uploaded to AS tracking software and further processed in a secure manner.
The procedure for processing batch items in the software module "receiving batch mail" is similar for all types of postal items.
When you receive batches of parcels:
Bar ID stickers are affixed to the envelope of each mail item;
When receiving a batch of parcels to one recipient, one form of the accompanying address f.116 is issued, on which the first sticker number and the last one are pasted (for example: from СР000000014ВY to СР000000024ВY).
When receiving postal items with registered notifications, a sticker intended for registered notifications is pasted on the front side of the notification form f.PS119. All the way through the postal item in the accompanying documents marked "s / uv". On the way back, registered notices are processed in the same way as registered items.
Annex A
(mandatory)
EXCHANGE ACCOUNT FORM
________________________
(Name of the structural unit of the postal service)
for ____________________________ month 200 __
I. Postage
Distribution sheet
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CHANGES REGISTRATION SHEET
B Technology for receiving, processing, handing over and monitoring the passage of registered mail in the conditions of operation of an automated tracking system based on bar identification
| Change No. | Sheet numbers | Reasons for making changes | |||||||
| Changed | Replaced | New | canceled | Total Sheets in Document | Document No. | Date of introduction of changes | Signature | Date of change | |
Active Edition from 31.08.2001
| Document name | "TEMPORARY PROCEDURE FOR ACCEPTANCE AND DELIVERY OF DOMESTIC REGISTERED MAIL" (approved by Letter of the Ministry of Communications of the Russian Federation N DPS-2/2457 dated 31.08.2001) |
| Type of document | letter, order |
| Host body | Ministry of Communications of the Russian Federation |
| Document Number | DPS-2/2457 |
| Acceptance date | 01.01.1970 |
| Revision date | 31.08.2001 |
| Date of registration in the Ministry of Justice | 01.01.1970 |
| Status | valid |
| Publication |
|
| Navigator | Notes |
"TEMPORARY PROCEDURE FOR ACCEPTANCE AND DELIVERY OF DOMESTIC REGISTERED MAIL" (approved by Letter of the Ministry of Communications of the Russian Federation N DPS-2/2457 dated 31.08.2001)
TEMPORARY PROCEDURE FOR ACCEPTANCE AND DELIVERY OF DOMESTIC REGISTERED MAIL
This document has been prepared in accordance with the Rules for the provision of postal services, approved by Decree of the Government of the Russian Federation of September 26, 2000 N 725, and also in connection with the approval of strict reporting forms by order of the Ministry of Finance of Russia of December 29, 2000 N 124Н and in pursuance of the order of the Ministry of Communications of Russia dated 11.02.2000 N 15 "On the development of a system of barcode identification in the postal service".
Section 1. General procedure for receiving registered mail1.1. All registered postal items are handed over to the operating cash desks of postal facilities. Registered mail can be handed over to the postman during his round of the delivery site.
Acceptance of RPO from legal entities is carried out if the authorized person has a power of attorney. The power of attorney remains with the authorized person and is presented when sending and receiving mail.
1.2. Letters and parcels with declared value sent by citizens are accepted in open form with verification of attachments and with a list of all sent items.
1.3. Letters, parcels with declared value, parcels sent by legal entities are accepted both open and closed. Acceptance of letters and parcels with declared value, parcels handed over by legal entities in open form is carried out in the manner set forth in section 4. Letters and parcels with declared value and parcels handed over in closed form must be sealed with an imprint of the seal assigned to the legal entity. Sealing can be done at the post office for an additional fee.
1.4. Postal items are accepted in good packaging that meets the requirements of the Rules for the Provision of Postal Services, with clear and complete addresses of the sender and addressee, as well as with the necessary additional inscriptions on the address side of the shell or the address label of the postal items and on the accompanying forms for the parcels.
1.5. OPS can, for an additional fee:
Apply stamps to registered mail;
produce RPO packaging;
apply addresses and written messages;
Fill in the forms of accompanying addresses for parcels and an inventory of attachments to them;
make lists f.103;
provide other services.
1.6. Acceptance of parcels and parcels for shipment by land transport to certain settlements of the Far North, Siberia and the Far East may be periodically limited due to the lack of year-round ground communication. The list of these settlements is established by the Ministry of Communications of Russia, which manages activities in the field of postal communications.
1.7. The amount of the declared value of letters, parcels, direct containers is not limited and is determined by the sender in full rubles based on the actual value of the investment.
An investment can be sent by parcel post, the declared value of which does not exceed 5 times the minimum wage (minimum wage) established by law.
Parcels with a declared value of more than 5 times the minimum wage are accepted in packaging in accordance with the Rules for the provision of postal services. Parcels with a declared value of less than this amount may be accepted in paper packaging.
1.8. The amount of the declared value of postal items is indicated on the address side of the shell (address label) and on the accompanying form for the parcel in numbers and in brackets in words.
1.9. The grounds for refusing to accept RPO can be:
attachment prohibited from forwarding;
the impossibility of sending by ground transport if the sender refuses to send RPO by air;
limiting the acceptance of RPO for sending by any mode of transport to the specified address;
Availability of regular ground connections with points to which it is supposed to send air parcels with a declared value of more than 10 times the minimum wage marked "Caution";
Lack of a veterinary certificate when sending parcels with bees, furs and rodent skins that have not undergone factory processing, as well as with wool, bristles, hair, feathers and down;
the declared value of a parcel in paper packaging or parcels exceeds 5 times the minimum wage;
a value has been declared for a parcel with bees, plants (except for seedlings), fresh fruits and vegetables, radio lamps and precision instruments with glass or other easily damaged parts (except for household appliances and household appliances);
lack of a quarantine certificate for a parcel containing regulated products;
A letter or parcel with a declared value, surrendered by citizens in a closed form;
a parcel or package with a declared value marked "Caution" is addressed to a military unit or institution with the index "YuYa";
RPO is addressed to the military unit and institution with the address "Moscow-400";
parcel, parcel, expedited transfer, postal item with an investment of securities of the Russian Federation addressed to military units and institutions with the address "Field mail". Parcels, simple and registered parcels are accepted only from legal entities to the commanders of the specified military units;
RPO marked "Delivery Paid", namely:
postal orders in excess of 20 times the minimum wage;
letters with a declared value of more than 20 times the minimum wage;
letters and parcels with declared value addressed to legal entities;
parcels and direct containers;
RPO with cash on delivery;
RPO and postal orders addressed on demand to military units and to a PO box;
inconsistency of the packaging with the attachment being sent.
1.10. For each parcel, the sender must draw up a separate accompanying form in the prescribed form (Appendices 1, 2, 3, 4).
1.10.1. In the case of sending a group of parcels to one address, one accompanying form and a list of f.103b (Appendices 6, 7) are drawn up in three copies, and in case of payment on account of the advance payment - in four copies.
1.11. Reception of RPO in the amount of 10 pcs. and more to one or more addresses is regulated by the Temporary Procedure for Acceptance and Registration of Accompanying Documents and Addresses for Outgoing Party Registered Mail.
1.12. RPO forwarding is paid in accordance with the tariffs for postal services approved on the date of receipt.
Payment for the forwarding of postal items with declared value and ordinary parcels is carried out in cash or by bank transfer.
Payment for the forwarding of registered postal items is carried out by state signs of postage.
Payment for additional services is charged depending on the form of payment in cash or by bank transfer.
1.12.1. Postage stamps must be pasted on the address side or address label of the postal item in the upper right corner (Appendix 10). It is forbidden to stick postage stamps one on top of the other or on the non-addressed side of the RPO.
1.12.2. Pasted postage stamps must be canceled with an imprint of a calendar stamp in such a way that they cannot be reused.
If, due to the peculiarities of the packaging of the postal item, it is impossible to obtain a distinct imprint of the calendar stamp on postage stamps, they must be canceled by crossing out crosswise with a pen. In this case, the date of receipt may be put down by hand or it is allowed to put an imprint of the calendar stamp on a blank sheet of paper, no larger than 50x50 mm, and then stick it on the item.
Section 2. The procedure for assigning RPO numbers2.1. At postal facilities for all types of RPO, consecutive through numbering is carried out in accordance with the applied barcode postal identifiers, which ensure the uniqueness of outgoing RPO numbers.
2.2. The outgoing RPO number is included in the mail identifier. Additional application of the outgoing number on the address side or RPO address label, with the exception of parcels, is not required. On the address side or address label of the parcel, the number of the postal identifier printed on the accompanying form is indicated.
2.3. In the OPS, in order to ensure the convenience of accounting for accepted RPOs, it is recommended to divide receipt books into ranges of receipt numbers in proportion to the volumes of received RPOs for the following types and categories:
at non-mechanized workplaces for receiving:
Postal items with declared value and ordinary parcels;
international RPO;
at mechanized workplaces for receiving:
registered mail;
international registered mail;
party postal items, including registered ones;
postal items with declared value, as well as ordinary parcels in case of failure in the operation of the PKT (KKM).
2.4. If the allocated range is not enough to receive RPO of any type and category, then receipt books with large numbers of receipts of another allocated range are used.
2.5. Receipt books are used until the full use of all receipts in them. If the receipt book is not used in full by the end of the month, it continues to be used in the next, while maintaining the sequential numbering of the RPO.
2.6. To receive batch RPO, specially allocated receipt books are used simultaneously with 14-character barcode postal identifiers. In this case, the receipt number is not the RPO number. Bar postal identifiers are produced separately in accordance with the range of numbers allocated for this purpose. When selecting a range of numbers, it is necessary to ensure that its numbers do not overlap with the numbers of receipts in receipt books. Outgoing numbers are assigned to postal items in accordance with the 14-character bar mail identifier printed on the RPO (if there is an agreement with the sender - in accordance with the agreement).
Section 3. The procedure for registration of RPO admissionWhen receiving RPO, the postal worker must:
3.1. if the sender of the RPO is a legal entity, check with its representative (authorized) the presence of a power of attorney;
3.2. check the possibility of receiving RPO according to the List of settlements, to which the acceptance of postal items is periodically restricted for sending by land transport;
3.3. find out by what means of transport RPO will be sent (by land, by air or by a combined method);
3.4. check the strength and correctness of the packaging and the correct order of writing the address, in appropriate cases, check the presence and completeness of additional marks and inscriptions, for parcels - compare the addresses of the addressee and sender indicated on the accompanying form and on the address side of the shell (address label) of the parcel, the data of the presented document. If necessary, pack RPO.
In the presence of the sender, seal the RPO.
Instead of sealing, it is allowed to paste paper or synthetic adhesive tape at least 5 cm wide on parcels with declared value and small parcels in paper packaging or corrugated cardboard containers. At the same time, the index and name of the postal service object of the place of receipt or the name of the sender must be applied on the tape. The junction of the tape must be tightly sealed with an address label drawn up by the sender. Pasting is carried out in accordance with the established procedure and must ensure the safety of the postal item from unauthorized opening. Pasting with a transparent synthetic adhesive tape without applied OPS details or the name of the sender is not allowed.
When receiving a parcel for shipment in a transparent polyethylene shell, a pre-packed attachment with an address label pasted on it is inserted inside. The open side of the polyethylene shell is welded with the reproduction of the postal code and the name of the postal service object of the receiving place on the seam.
When used as packaging for postal bags with transparent pockets, address labels and other accompanying documents are inserted into these pockets;
3.5. after registration, weigh the RPO;
3.6. in the specified place on the address side of the shell (address label) of the letter or parcel, put down the weight in numbers and sign (Appendix 10);
3.7. calculate the amount of the fee for shipping and additional services;
3.8. receive from the sender a fee or a document confirming the fact of payment for postal services, put down the amount of the fee on the RPO.
Issue a receipt to the sender: in a non-mechanized OPS - receipt f.1, in a mechanized OPS - issued on the PKT (KKM).
3.9. for parcels:
draw up a label f.2 (Appendix 8) indicating on it the name of the OPS of the place of receipt and the weight of the parcel;
on the accompanying form, indicate the weight, the amount of the shipping fee;
put an imprint of the calendar stamp on the f.2 label and the accompanying form for the parcel;
stick f.2 label on the left side of the address of the parcel (Appendix 9);
3.10. stick a postal identifier on the address side (address label) of the RPO or the accompanying form for the parcel, put an imprint of a calendar stamp.
If the bar mail identifier is damaged and there is no second copy, its number (14 characters) is indicated in the prescribed place by hand.
In the case of receiving a group of parcels to one address, the required number of postal identifiers is applied to the list f.103b. A copy of the list with applied barcode postal identifiers is attached to the accompanying form for the parcel in such a way that the possibility of its loss during shipment is excluded and access is provided for reading postal identifiers.
3.11. The postal worker is obliged to ensure the identity of the numbers of postal identifiers on the postal item and on all forms filled out for it (f.113, f.116, f.117, f.119, f.103).
It is not allowed to apply imprints of calendar stamps and other official information on the barcode postal identifier that prevents it from being recognized by the barcode reader.
3.12. In case of errors in filling out the receipt or its damage, the receipt together with the barcode postal identifier is subject to withdrawal. Registration of the withdrawn receipts and bar postal identifiers is made according to item 12.2.
Section 44.1. The sender must fill out two attachment inventory forms f.107 (Appendices 11, 12), which indicate:
the name and postal address of the addressee;
name, number of items and the amount of their assessment;
After filling, the sender puts his signature on each form.
If among the sent items there are items without evaluation, then in the column "declared value" against their name, a dash is placed on each form.
At the request of the sender, on the copy of the inventory enclosed in the postal item, the assessment of the items may not be indicated.
4.2. After completing the inventory forms, the postal worker must:
compare entries in both copies of the inventory;
compare the correspondence of the address and the name of the addressee indicated in the inventory and on the address side of the shell (address label) of the RPO;
compare the sent items with the records in the inventory;
Check the compliance of the total cost of investments indicated in the inventory with the amount of the declared value of the RPO. The amount of the declared value of the RPO must be equal to the total value of all investments indicated in the inventory;
Put an imprint of a calendar stamp on both copies of the inventory and sign them;
put the first copy of the inventory on top of the attachment in the RPO and pack it, give the second copy to the sender along with the receipt.
4.3. A fee is charged for checking the inventory of the contents of parcels handed over by citizens and RPO with declared value handed over by legal entities.
Section 5. Features of accepting RPO with cash on delivery5.1. The amount of cash on delivery should not exceed the amount of the declared value of the postal item.
5.2. The transfer of cash on delivery amounts is carried out by postal orders (simple or accelerated).
5.3. For a letter (package) with a declared value with cash on delivery, the sender must fill out the postal order form f.113 (Appendices 13, 14, 15).
5.4. For a parcel with cash on delivery, a combined form f.117 must be filled out together with a postal order form f.113 (Appendices 16-1, 16-2, 17).
5.5. On the coupon of the COD transfer form, the sender must indicate for which postal item (sticking a bar mail identifier is allowed) the cash on delivery should be sent to him, where the postal item was delivered (index of the postal service object), the date of submission, where and in whose name the postal item is sent (Appendix 17).
5.6. The address and name of the recipient of the cash on delivery indicated on the transfer form must correspond to the return address and name of the sender of the postal item.
5.7. When receiving RPO, the postal worker must additionally check:
Indication of the amount of cash on delivery on the postal item;
whether the amount of cash on delivery does not exceed the amount of the declared value of the postal item;
The correctness of filling out the cash on delivery transfer form.
5.8. A copy of the postal identifier printed on the postal item or the accompanying form f.117 is pasted on the postal order of cash on delivery f.113 or the number of the postal identifier is copied onto it (Appendix 17).
5.9. When receiving a postal item, the cash on delivery transfer form is not stamped. It is attached to a letter (package) with a declared value in such a way that the possibility of losing it on the way is excluded.
5.10. If RPO is accepted in a transparent polyethylene shell, the COD transfer form is inserted under the shell.
Section 66.1. When receiving an RPO with a notification of receipt of a postal item, the sender must fill out the notification form f.119 (Appendices 18, 19) in his own name or in the name of the person to whom the notification is to be sent after the RPO is delivered to the addressee.
On the front side of the form, the sender indicates the category of notification ("SIMPLE", "CUSTOM").
On the reverse side of the notification form, the sender indicates the type of mail being sent, the place and date of submission, the address to which the RPO was sent, the name of the addressee and, if necessary, the amount of the declared value and the amount of the cash on delivery.
6.2. When accepting a postal item with a notification of receipt, the postal worker additionally:
checks whether the postal item (accompanying form) has the inscription "WITH NOTICE" (simple, registered);
Checks the correctness of the entries on the front and back of the notification form;
Indicates in the receipt f.1 and, if necessary, on the accompanying form to the parcel - "WITH NOTICE" and which one;
pastes the postal identifier on the notification form (Appendix 19);
checks the correctness of the payment for the notification forwarding.
6.3. The notification form is attached to the non-address side of the postal item (if the parcel is accepted, then to the accompanying form) so that access is provided to read the postal identifier and the possibility of losing the form on the way is excluded.
6.4. If a parcel is received in a transparent polyethylene sheath, then the notification form is inserted under the sheath.
Section 77.1. Receipt f.1 is issued upon receipt of RPO and payment for its shipment in cash, by bank transfer or state postage stamps.
In case of a single acceptance, a receipt is issued from a receipt book intended for receiving single RPOs, and when receiving batch RPOs, from a receipt book designed for receiving batch RPOs.
The receipt (appendices 20, 21-1, 21-2, 21-3) is filled in and signed by the postal worker. A copy of the receipt is filled out through carbon paper.
When receiving registered mail, the postman during the round of the delivery site, as well as a non-regular postal worker, draws up a receipt, on which the date of receipt is indicated by hand.
7.2. When registering a party reception, one receipt is issued for all postal items indicated in the list f.103. In this case, the receipt indicates the number of the list, the date of receipt, the total number of items with the indication of numbers (from number to number), as well as the total amount of the fee for forwarding and additional services. In appropriate cases, the necessary marks are made on the receipt in the line "Special Purpose".
The sender is given the original receipt with the second copy of the list. The date stamp is stamped on the reverse side of the receipt.
7.3. For a single admission, the receipt indicates:
special purpose (for RPO "With notification", "Hand in person", "Summon", etc.);
amount of declared value (for RPO with declared value);
Amount of cash on delivery (for RPO with cash on delivery);
surname and initials of the addressee;
OPS index and name of destination, if the destination of the postal item is not the capital of the republic or the regional (regional) center, then the name of the republic, territory or region is additionally indicated in the receipt;
the amount of the weight fee;
the amount of payment for declared value (for RPO with declared value);
the total amount of the shipping fee;
If a letter with a declared value is sent in a stamped envelope or with postage stamps pasted, then the postage is paid taking into account the applied postage stamps. In the column "decoding of the fee" an additional note is made "Paid in stamps" and the amount paid in stamps is indicated;
for registered postal items, in the column "Deciphering the fee" of the receipt, the mark "Paid with stamps" is made and the amount paid with stamps is indicated;
when paying by bank transfer, in the column "Deciphering the fee" of the receipt, the mark "Paid by bank transfer" is made and the total amount of the fee is indicated;
date of receipt;
7.4. After filling out the receipt, its spine (Appendix 21) indicates:
the total amount of the shipping fee (in numbers, for example: 15r.80k);
date of admission (in numbers, for example: 23.02.01);
signature of the employee who made the reception.
7.5. In the upper left corner of the front side of the RPO or the address label and (or) accompanying documents, a bar postal identifier (appendices 9, 10) is pasted to it.
7.6. In the case of using a receipt book with the included block of postal identifiers, the required number of them is torn off from the block of postal identifiers along the cut lines.
7.7. In the case of using a receipt book without an included block of postal identifiers, the postal identifier is separated from the block (sheet) issued to the workplace. At the same time, it is necessary to ensure that the series and number of the receipt are identical to the number of the postal identifier printed on the RPO.
7.8. The original receipt is torn off along the cut line from the block of postal identifiers and after receiving the postage fee, the receipt is issued to the sender. The date stamp is stamped on the reverse side of the receipt.
Section 88.1. On a mechanized workplace, blocks (sheets) of labels of postal identifiers with sequential numbers are issued against receipt.
When registering the receipt of RPO at the PKT (KKM), it is prohibited to print a bar mail identifier on dot matrix printers, as well as other bar codes that do not meet the established requirements.
8.2. At the beginning of the trading day, the counter of outgoing RPO numbers on FKT or KKM is set in accordance with the first in turn outgoing RPO number included in the structure of the postal identifier. This ensures synchronization of outgoing PKT (KKM) numbers and the range of mail identifier numbers allocated for the workplace.
8.3. When registering the reception of RPO at the FCT (KKM), the following is reproduced on the receipt:
postal code of the destination RPO;
name of the addressee;
RPO postal identifier number;
declared value (for RPO with declared value);
cash on delivery (for RPO with cash on delivery); special purpose marks (if necessary);
operation code;
the amount of the weight fee;
the amount of the fee for the declared value;
The amount of the fee for additional services;
VAT (for legal entities);
Sales tax (if any).
8.4. The receipt issued to the sender must comply with the established requirements.
8.5. The postal identifier is separated from the block (sheet) issued for the workplace and pasted into the upper left corner of the front side or address label of the RPO and on the accompanying documents to it.
8.6. After completing the registration of the RPO and receiving the payment for the transfer, the receipt is issued to the sender.
8.7. In mechanized fire alarm systems or mechanized windows using PKT (KKM), receipt books are used only in cases where it is impossible to use PKT (KKM).
Section 9. General procedure for the delivery of registered mail9.1. Postal items are delivered to your home or issued at postal facilities.
9.2. The general procedure for the delivery and delivery of postal items is regulated by the Rules for the provision of postal services.
Section 10. Processing of incoming RPOs in delivery TSOs10.1. Closed postal items and parcels are accepted from the postal worker accompanying them to the OPS by officials who are entrusted with the functions of receiving and sending mail.
Officials receiving mail must:
check the closed postal items and parcels by name according to the waybills;
inspect the external condition of closed postal items and parcels (integrity of shells, seals, seals, bandages, ribbons), check the correctness of their packaging;
check the presence of mishandled (sent) postal items and parcels.
After that, in the route invoice f.24 (invoice f.16) the signatures of the employees who participated in the receipt and verification of mail, an imprint of a calendar stamp, the number of received mail and the time of receipt are indicated in words.
10.2. Accepted closed postal items are opened by two employees, with the exception of the OPS, where there is one employee in the state (not counting postmen). RPO and registered notices are checked by name against invoices f.16 enclosed in postal items and parcels. The external condition of the postal items is checked, after which the postal workers sign the invoices, on which the imprint of the calendar stamp is affixed.
10.2.1. If mail items are found with violations of the procedure for receiving, processing, forwarding RPO or a malfunction in their packaging, an act f.51 or a notice f.30 is drawn up, respectively.
Additionally, a notification f.22 (appendices 22, 24) is issued for each mishandled RPO, in the upper right corner of which the mark "SEND" is made and the following is indicated:
type of postal item;
OPS index, where RPO is sent.
Issued notices f.22 to sent RPO in mechanized OPS are transferred for registration to the PKT, and from non-mechanized ones are sent to the post office (post office).
10.3. On the reverse side of registered and insured letters and parcels, for parcels - on the reverse side of the forms for parcels, for registered notifications - on the address side, an imprint of a calendar stamp is put or the date of receipt is indicated by hand (if it is impossible to imprint a calendar stamp).
10.4. Incoming serial numbers are assigned to the RPO OPS and registered notifications. Numbering is carried out during the month separately for:
registered mail and notices;
Letters and parcels with declared value;
Incoming numbers are affixed in the consignment note f.16 and on the reverse side of the RPO. On parcels, the same numbers are repeated on the left side of the parcel, near the f.2 label, as well as on the address side of the accompanying form.
10.5. For each received registered and insured letter and parcel, as well as a registered notice, a notice f.22 is issued (Appendices 22, 23), and a notice form along the cut line is separated from the form to the parcel (Appendices 2, 4).
10.6. The notice f.22 and the secondary notice f.22v (appendices 25, 26) indicate:
serial incoming RPO number;
Surname, name, patronymic of the addressee (name of the legal entity);
type of postal item;
postal identifier number;
amount of declared value;
cash on delivery amount;
the address at which the issuance is made, and the opening hours of the postal facility (or an appropriate address stamp is put).
The notice shall be stamped with a calendar stamp (Annexes 23, 26).
Upon receipt of the returned or forwarded RPO, the letters "B" or "D" are affixed to the notice, respectively, the place where the RPO was received and where it was returned or sent from is additionally indicated.
10.7. Invoices f.16 received during the day are filed and stored in the prescribed manner.
10.8. All RPOs received by the OPS are decomposed into those to be delivered to the house and issued to the OPS. RPO with paid delivery are recorded in the book f.55.
10.8.1. Registered letters, parcels and notifications are sorted by delivery areas and transferred to them according to invoices f.16 against receipt.
10.8.2. Notifications, including secondary ones, for letters and parcels with declared value, as well as for parcels, are sorted by delivery sites and transferred to them according to invoices f.16 against receipt.
Notifications to the RPO "Post Demand" and to the "Post-Demand Box" are sorted and laid out in the cells of the Subscription mailbox and alphabetically in the "Post-Demand" file cabinet. When laying out notices in PO boxes, a note is made on the reverse side of the postal item: "Notice op. to the post office (date)", which is signed by the postal worker.
10.9. Parcels, letters and parcels with a declared value are transferred to workplaces (to the pantry) against receipt on the invoice f.
Registered mail items not delivered at home and subject to delivery at the postal facility are transferred to workplaces (to the pantry) against receipt on the invoice f.16.
10.10. RPO with paid delivery are issued to postmen along with notices. The postman inspects the RPO shells, seals, seals, tapes, stickers, checks the correct weight and signs the f.55 book indicating the number of mail items he has received.
10.11. When a large number of RPOs (except for parcels) is received by one legal entity, one notice f.22 is issued, which indicates their total number. Delivery is made according to the invoice f.16, which indicates the numbers of the postal identifiers of the RPO. The waybill is drawn up in two copies and signed by the postal worker. One of the copies, signed by an authorized legal entity, is returned to the postal facility.
10.12. RPO received in the amount of 10 pcs. and more to one or more addresses, can be issued to addressees in specially allocated TSOs.
Section 11 Delivery of RPO11.1. Primary notices at the RPO, subject to issuance at the OPS, are dropped into subscriber mailboxes.
11.2. Secondary notices are handed over against receipt on the detachable part of the notice f.22v indicating the date of delivery. Secondary notices, upon the application of the addressee, may be dropped into the subscriber's mailboxes or handed over to the persons indicated in the application. When a notice is served to the persons indicated in the application, the surname of the person who received the notice is additionally indicated on the tear-off part and the mark "At the application" is made. When handing over through a subscriber's mailbox, the tear-off part is marked "Lowered in the subscriber's mailbox", which is certified by the signature of the postal worker.
11.3. Registered and insured letters and parcels, as well as registered notices, are issued to recipients against receipt on notices f.22, and parcels - against receipt from the addressee on the reverse side of the address part of the form to the parcel.
11.4. Upon receipt of the RPO, the addressee indicates on the notice the name of the submitted document, its number and series, the date of issue and by whom it was issued, puts a signature and the date of receipt.
11.5. The postal worker checks the identity document presented by the addressee, compares the data indicated on the notice with the data and signature of the addressee in the presented document.
11.6. Upon delivery of returned or resent RPO, a fee is charged for their forwarding (return, resending).
11.7. If it is impossible to hand over the RPO delivered to the house, the primary notice is dropped into the cell of the subscriber's mailbox. At the same time, the reason for non-delivery is affixed on the non-address side of the postal item and a mark is made: "Notice op. to the post office" (date), which is signed by the employee who made the delivery.
11.8. Upon returning from delivery, the postman delivers:
notices for handed RPO;
undelivered RPO.
11.8.1. The postal worker who receives the report from the postman checks the serviceability of the shells and seals (ribbons, seals, stickers) of undelivered mail, and, if necessary, their weight. In the invoice f.16 (book f.55) he makes a note opposite the number of the RPO about its delivery or non-delivery, as well as a note about the receipt of the report.
11.9. In the OPS, RPOs are issued in the same manner as for home delivery, but with a check that the actual weight matches that indicated on the shell of the mail item. In necessary cases, a fee is charged for the storage of RPO.
11.10. If the notice is lost by the addressee upon delivery of the RPO, it is issued again.
11.11. Undelivered RPOs are transferred for storage.
11.12. If the addressees do not appear for the RPO within 5 business days (if applicable, within 3 business days) after the delivery of the primary notices, they are handed secondary notices f.22v, which are issued with the incoming numbers indicated in the primary notice. On the reverse side of the RPO or the accompanying address for the parcel, a note is made about the time of issuing the secondary notice, which is signed by the postal worker.
11.13. Undelivered RPO or RPO, for which the established storage period has expired, is returned at the expense of the sender to the address indicated on the postal item, and if it is not available, they are transferred to the unhanded ones along with a certificate f.20 (Appendix 27). Certificates f.20 are glued to the non-addressed side of the undelivered RPO.
11.14. For each returned RPO, a notice f.22 (Appendix 24) is issued, in the upper right corner of which a "RETURN" mark is made and the following is indicated:
Type of postal item;
postal identifier number;
OPS index, where RPO is returned;
11.15. Issued notices for returned RPO in mechanized FSOs are transferred for registration at the FCT, from non-mechanized ones they are sent to the post office (post office).
11.16. After the delivery of postal items and registered notifications, notifications f.22, including notifications for sent and returned RPO, as well as forms for parcels f.116, are booked in packs and, with an accompanying invoice f.16, are transferred to the post office (post office).
Section 12. Transfer of primary documents to the post office and their processing12.1. Every day or with the next dispatch of mail to the post office (post office) are transmitted:
from non-mechanized OPS or OPS with non-mechanized jobs:
copies of receipts f.1 for accepted RPO,
notices f.22 for delivered, sent and returned RPO and registered notices,
Address parts of forms for parcels f.116,
lists f.103,
waybills f.16 for RPO, handed over to legal entities;
Of the mechanized OPS or OPS with mechanized jobs, in the absence of an electronic communication channel - a magnetic medium with the file "Registered mail".
The specified documents and the magnetic data carrier are sealed in a post-package or, if necessary, in a special container and are assigned to the consignment note f.16 indicating the number of each type of documents to be sent. In the upper left corner of the invoice f.16, "To create information" is indicated.
Mechanized FSOs or mechanized workplaces, in the presence of an electronic communication channel, transmit information through it about the received, handed over, sent and returned RPO to the post office (post office).
12.2. In the presence of damaged bar postal identifiers and forms of receipts f.1, an act f.72 is drawn up on the seizure of damaged bar postal identifiers and forms of receipts f.1 in two copies (Appendices 28, 29). The first copy of the act is accompanied by damaged bar mail identifiers and receipt forms, which, together with the act, are transferred to the post office (post office), and then to the FPS. The second copy of the act is stored in the OPS.
12.3. The post office (post office), which has accepted documents and magnetic media with the file "Registered mail items" from the FSO, checks that the number of actually received documents and magnetic media specified in the accompanying invoice matches.
Copies of receipts f.1, notices f.22, address parts of forms for parcels f.116, lists f.103 and an act on damaged bar postal identifiers and receipt forms f.1 are submitted for data entry. Data entry is carried out in accordance with the technical documentation for the creation of information for a non-mechanized FPS.
The resulting magnetic media is processed in accordance with the technical documentation for receiving information from mechanized fire alarm systems.
After entering the data, the documents are stored in the post office (post office) in the prescribed manner, and the magnetic media is returned to the OPS. The statements obtained as a result of data processing are filed according to the dates of receipt and stored for a month, after which they are archived.
Immediately upon completion of information processing, the postal communication center (post office) transmits the total data array to the FPS via electronic communication channels. If for technical reasons it is impossible to carry out a communication session immediately, then the transfer of information must be carried out no later than the morning of the next day. If it is not possible to transfer information via electronic communication channels, it is transferred to the FPS on a magnetic medium, about which the FPS is warned by a telephone message.
12.4. The FPS, after processing the information received from the postal nodes (post offices), transmits it via electronic communication channels to the information and computer center for collecting data on RPO. If for technical reasons it is impossible to carry out a communication session, then the transfer is carried out no later than the morning of the next day. If it is not possible to transfer information within the established time frame, the AFPS warns the information center by telephone message about this.
With the application of the required number of customs declarations f. С2 / СР3, accompanying address f. SR2. One copy of the customs declaration intended for customs is signed by the head of the enterprise, institution and organization or his deputies indicating the position and certified by the official seal or the seal assigned to the sending enterprise, institution, organization.
On the same copy of the customs declaration f. C2 / CP3 the sender must put down the number of the order-order and the number of the permit issued by the relevant export department of foreign economic relations of the state, or the number of the protocol or agreement and the date of their conclusion when exchanging within the framework of direct relations between associations, enterprises, organizations of the commonwealth and foreign states, or the number and date of the letter of the enterprise, institution, organization indicating in it the names and the amount of the attachment sent when exchanging within the framework of friendly relations between organizations of the commonwealth and foreign, state, cooperative and other organizations, as well as districts, regions, sister cities.
When sending international parcels by enterprises, institutions, organizations on single export permits, affixing on one of the copies of the customs declaration f. С2/СР3 and lists f. 103-A export order number is not required.
When submitting international registered letters, lists f. 103-A are drawn up in triplicate, one of which is sent along with letters, when submitting letters with a declared value, small packages and parcels - in two copies. Parcels accepted under a special Instruction on sending export parcels on orders of foreign economic relations bodies to addresses of other recipients abroad are sent to places of international postal exchange with two copies of the lists f. 103-A. When submitting registered parcels (except for those sent by order of the V / O "International Book") lists f. 103-A are made in four copies, two of which are sent along with parcels. When submitting parcels for orders-orders of the V / O "International Book" lists f. 103-A are drawn up in five copies, two copies are sent along with parcels, one - to the Center for International Settlements.
Lists f. 103-A are signed by the heads of enterprises, institutions and organizations or their deputies indicating the position and certified by the official seal or the seal assigned to the enterprise, institution, organization. Signatures of heads of enterprises, institutions and organizations on the lists f. 103-A and customs declarations must be identical.
In the lists f. 103-A after the word "List" employees of communication enterprises put down serial numbering (from N 1 to N 1000). At parallel cash desks, the lists are numbered in the same order, but with the addition of an alphabetic or digital letter of the operating cash desk. Registered postal items are recorded in the lists by name each.
Lists f. 103-A are manufactured by enterprises, institutions and organizations in the form established by these Rules. The lists are filled in on a typewriter or with the help of other technical means, as well as with a ballpoint pen or ink strictly according to the columns available in them. Columns 1 to 8 are filled in by senders.
At the top of the list f. 103-A, senders must indicate the order number and the number of the export permit issued by the foreign economic relations authorities of an independent state.
When sending abroad items or samples that do not represent a commercial value, as well as parcels to private individuals with items of household appliances or their parts after a warranty repair or replacement of parts, at the top of the list f. 103-A senders must indicate the number and date of the letter of the enterprise, institution, organization.
When sending mail within the framework of direct relations between associations, enterprises and organizations of the commonwealth and foreign countries in the upper part of the list f. 103-A senders must indicate the number of the protocol or agreement and the date of their conclusion (signing), and when exchanging within the framework of friendly relations between organizations of the commonwealth and foreign state, cooperative and other organizations, as well as districts, regions, sister cities - the number and date letters of an enterprise, institution, organization indicating in it the name and amount of the attachment being sent.
Postal items accepted according to the lists f. 103-A, are drawn up in the generally established manner. The communication worker checks the correctness of the indication of the postage fee, weight and filling in the list, checks the postal items and the details of the identity document of the person giving the details in the list by name. At the end of the list, the employee puts an imprint of a calendar stamp, clearly indicates "Accepted", his last name, position and signs.
For the accepted batch of shipments from this enterprise, institution and organization, one general receipt is issued from the notebook. 1 or 3, in which the numbers of items from N ... to N ... are put down, in the line "To" the number of items received according to the list is indicated in words, in the line "To" the mark "According to the list" is made, and in the column "Payment "records the total amount of the payment received, including for mass and insurance.
Lists f. 103-A, compiled by large enterprises, institutions and organizations that are allowed to maintain their own numbering of international registered mail, in a notebook f. 3 are not recorded.
Chapter 19
392. Domestic registered postal items handed over by enterprises, organizations, institutions and individuals in the amount of 5 pcs. and more to one or more addresses are called batch.
Party postal items are handed over to communication enterprises with lists f. 103 (Fig. 74). In one list, the sender enters by name no more than 35 postal items of the same type (money transfers - up to 50). If there are 10 or more parcels to one address (oversized and heavy - up to 10), the sender forms them into direct groups to their destinations and draws up a separate list of f. 103 for each group. The number of postal items handed over simultaneously on several lists is not limited, with the exception of parcels and containers. Telegraphic transfers are rented according to separate lists f. 103.
┌───────────────────────────────────────────────── ────────────────────────┐ │ F. 103│ │ │ │ LIST │ │ │ │ of parcels to Moscow K-220 │ │__________________________ filed in ___________________________________│ │(type of mail) (name of communication company) │ │ Moscow Metal Plant │ │Sender _____________________________________________________________│ │ (name and address) │ │ │ ─────────┬──────────────────────┬───────────────┬──── ────│ │ N │ Where │ To │Amount ne- │Amount on-│Mass│Pay for│N from- │ │ │ organization │evaluation from-│payment │ │ku │ny to │ │ │ │ or surname │of the board │ │ │ │tetr.│ │ │ │ addressee) │ │ │ │ │ f. 1,│ │ │ │ │ │ │ │ │3 and 5 │ │───┼────────────────────────────────── ─────┼─────────┼─────┼────────┼─────────│ │ 1 │ 2 │ 3 │ 4 │ 5 │ 6 │ 7 │ 8 │ │───┼──────────────────────────────────────────── ───────┼─────┼────────┼────────│ │1 │Kyiv-3 │Base Ukrsnab-│- │- │6 kg │ 4 p. │245 │ │ │ │metal │ │ │200 g│55 k. │ │ │───┼──────────┼────────────────── ────────┼─────────┼──────┼─────────┼──────────│ │2 - │- │5 kg │4 r. │246 │ │ │ │ │ │ │200 g│40 k. ───────┼─────────┼─────┼─────────┼──────────│ │3 │ │Tugusov │- │- │1 kg │1 r. │247 │ │ │Dauria │ │ │ │950 g│80 k. ────────┼─────────┼──────┼─────────┼──────────│ │4 │z-d "Metal- │- │- │8 kg │4 p. ──┼─────────────┼──────────────────────────────┼─────── ──┼──────────│ │5 │St. "Experience" │- │- │4 kg │3 r. │249 │ │ │Petersburg │ │ │ │50 g │15 k. ────────┼─────────┼─────┼──────────┼────────────│ │ │Total │five │ │ . │ │ enterprises, institutions, organizations │ ││ │ def. Antonova └──────────┘│ │ (imprint accepted _____________________________ (impression │ │ seal) (position, signature) calendar piece │ │ place of reception)│ └────────── ────────────────────────────────────────────────── ───────────────┘Rice. 74. A sample of filling and registration of the list f. 103 for party postage
393. Acceptance of batch parcels (containers) is regulated by agreements concluded between communication enterprises and enterprises, organizations, institutions.
Batch parcels (containers) are accepted taking into account the mode of operation of the communication enterprise, in volumes and on time according to the schedule, which is an integral part of the contract. Delivery schedules for parcels (containers) are agreed with communications enterprises twice a year no later than 10 days before the new train and aircraft timetables come into effect.
Reception of batch parcels (containers) is carried out by closed-type post offices or telecom operators directly at enterprises, organizations, institutions, as well as mail transport enterprises and parcel post offices specially allocated for this purpose.
394. Enterprises, organizations and institutions sending 10,000 or more parcels per month must allocate production facilities to communication enterprises with access roads for transport and technological equipment to ensure the mechanized handling of batch loads and containers.
When organizing the acceptance of parcels directly at enterprises, organizations and institutions, including when serving by a closed-type post office, the sender ensures the removal and delivery of parcels (containers) directly to mail cars using their own forces and means. If it is impossible to deliver parcels and containers directly to the mail cars, they are handed over by the sender to the mail transportation enterprises.
395. Acceptance of batch air parcels (containers) must be carried out in strict accordance with the volume of guaranteed norms for sending, agreed with civil aviation enterprises, as a rule, by direct flights of aircraft. It is forbidden to accept parcels (containers) for sending them through transit hubs without the consent of the dispatch service of the Main Center for Main Postal Transportation and the management of communications enterprises at transshipment airports or the relevant ministries of communications of the Union republics and production and technical communications departments.
396. Containers with batch postal items are divided into:
a) direct mail containers under the seal (seal) of the sender. Such containers are opened by recipients, and at communication enterprises - only in exceptional cases (in case of violation of seals or damage to containers) with the obligatory drawing up of f. 51. Direct containers are handed over to postal enterprises according to the list f. 103. Loading and unloading of loaded and empty containers and their transportation to (from) communications enterprises are carried out by the forces and means of senders and recipients. In direct containers, it is allowed to send products of enterprises, organizations and institutions in simplified packaging;
b) containers with batch parcels to one address communication enterprise;
c) containers with batch parcels addressed to the sectors of mail transport enterprises;
d) containers with direct groups of batch parcels to the address of the routes of mail cars or flights, aircraft for the delivery of mail from containers directly to the mail car or on board the aircraft.
The containers listed in paragraphs “b” - “d” of this article are formed from groups of batch parcels at postal enterprises directly at mail sorting workplaces. When embedding two or more groups of parcels into a container, the communications company is obliged to index each group of parcels. Containers are sealed by communications enterprises. Loading, transportation and unloading of loaded and empty containers are carried out by forces and means of communications enterprises, with the exception of closed-type communications offices at enterprises, organizations, sending institutions. 397. Lists f. 103 are manufactured by enterprises, organizations and institutions in the form established by these Rules. The lists are filled in on a typewriter, the CPU of an electronic computer or in ink by hand: when submitting registered parcels, registered letters and postcards - in one copy, other registered postal items - in two copies, when submitting postal items on account of the advance payment for services links, the number of lists is increased by one instance. Columns 1 - 7 of the list are filled in by senders, and column 8 - by communication workers. If the sender is a private person, communication workers fill in columns 6 - 8. The number of the direct container and the number of places in it are indicated in columns 5 and 6, respectively. All other details of the list f. 103 are filled in by the sender according to the names of the columns. Large enterprises, organizations and institutions when sending registered mail in column 8 of the list f. 103 can put down their own numbering, which goes up to 999, and then starts again. From January 1 of each year, the numbering starts from the first number.
Registered postal items are recorded in the lists by name. When transfers are submitted to the addresses of authorized persons, the inscription “To the authorized person” is made in the list.
When submitting items with the address “Field mail”, “Military unit”, as well as “Post box”, the corresponding mark is made in the 2nd column: “Military”, “Military” or “Post. box", and the 3rd column is not filled.
The total amount of transfers in the lists f. 103 is indicated in numbers and in words.
Lists f. 103 responsible persons of the enterprise, organization, institution, as well as a second person (employee of the expedition, office, etc.). Lists f. 103 imprint of the seal assigned to the enterprise, organization, institution.
On the first copy of the list f. 103, according to which transfers are submitted, must have the same signature and seal of the sender, which issued the payment order submitted in payment for the transfers indicated in the list.
398. When a batch of domestic parcels is submitted with one accompanying address, the list f. 103 for each such batch is drawn up in three copies, and when paying for the shipment on account of the advance payment - in four copies. One copy of the list is attached to the cover address. In the list f. 103 sums up the total amount of evaluation of parcels. The same amount is affixed to the accompanying address. If a consignment of air parcels is accepted at one accompanying address, then it, in addition, indicates the total weight of the parcels. The batch parcels accepted at one accompanying address are attributed to the invoice f. 16 from number to number and indicating their total number. It is forbidden to simultaneously include parcels that differ in the methods of processing and shipment (large-sized, small, worth more than 500 rubles) in a group of parcels handed over at the same accompanying address.
399. Accepting postal items according to the lists f. 103, the communication worker, in addition to fulfilling the established requirements, checks the correctness of the lists, the identity of the data of the first and second copies of the list f. 103, checks the mail items by name against the entries in the list, checks the correctness of the weight, the amount of the postage indicated against the entry of each mail item, and the total of the fee. If transfers are accepted according to the list, then, in addition to the above, the following is checked:
a) the identity of signatures and seals of the enterprise, organization, institution sending transfers on the first copy of the list f. 103 and on the payment order presented in payment for the transfers indicated in the list. If the payment order accepted by the bank says "On the list", the sender is obliged to present it regardless of the number of submitted transfers;
b) the correctness of the total of the amount of transfers according to the list with the actually calculated amount of transfers;
c) the presence of the inscription “To the Authorized Person” on the translations, if such an inscription is included in the list.
The total amount of transfers, indicated in figures and words, must correspond to the amount indicated in the accepted payment order. Forwarding transfers may be paid in cash or the fee may be included in the total amount of the payment order.
Corrections, erasures and recirculation of the written text in the list f. 103 are not allowed. If the amount of the accepted payment order differs from the total amount of transfers and the fee indicated in the lists, as well as if the signatures and seal of the sender of transfers on the payment order and in the lists do not match, transfers will not be accepted.
It is allowed to accept one accepted payment order as payment for transfers recorded in several lists f. 103. On the last list, the communication worker records the total number and amount of transfers accepted on all lists, as well as the total amount of the fee received for the transfer. When the list f. 103 is drawn up on two or more sheets, on each sheet of the list there is an imprint of the calendar stamp of the day the transfers were received, and on the last sheet of the list, in addition, the communication worker who accepted the transfers signs.
400. On accepted at the same time on several lists f. 103 postal items sent by one enterprise, institution, organization or individual, one general or separate receipt is issued for each list, in which the numbers of the items are affixed (from number to number). In the line "Where" the number of items received according to the list is indicated in words; in the line "To" the mark "By the list" is made; in the column "Fee" the total amount of the received payment is recorded, including for the mass, assessment and cash on delivery. A separate line records the amount of payment received for additional services (Fig. 75). In the receipt f. 5 is the total amount of transfers (in words and figures).
┌──────────────────────────────────┐ │ Emblem of the USSR Ministry of Communications of the USSR Cashless │ │ calculation │ │ │ │ receipt 08 05 91 │ │ │ │ eight translations │ Where ____________________________________________________________________________________________________________________________ │ │ │ 0015 ... 410.00 010 │ 0016 ... 360.00 010 │ │ 0017...240.00 010 │ │ 0018...120.00 .480.00 010 │ │ ..3260.00=. │ │ ....81.20 2 │ │ │ │ ..3341.20.. │ ──┘Instead of the words "Ministry of Communications of the USSR" and the coat of arms of the USSR, the name of the communications administration and the coat of arms of an independent state should be indicated.
Rice. 75. A sample of filling out a receipt issued on a postal cash register when accepting postal batch transfers
After registration of batch mailings, a receipt is issued on the postal cash register, in which the following data are entered:
a) upon acceptance of transfers - the number and amount of each transfer, the total amount of transfers, the total amount of the fee for their transfer and the total amount due from the sender;
b) when accepting valuable items - the number of the valuable letter or valuable parcels, the total amount of the fee for all valuable letters and valuable parcels. To the number printed by the machine, the operator manually ascribes through a fraction the number of items indicated in the list f. 103;
c) when receiving parcels - the number of the parcel, the amount of the fee for each shipment, the total amount of the fee for all received parcels;
d) when accepting direct containers - container numbers, the amount of the fee for each container, the total amount of the fee for all accepted containers.
At large communications enterprises, separate receipt notebooks are maintained for batch acceptance of mail. f. 1, 3 and 5.
When submitting registered correspondence according to the lists f. 103 large enterprises, organizations and institutions that have their own numbering of postal items, receipts from the notebook f. 3 are not issued. At the end of each page of the list f. 103 the communication worker puts an imprint of a calendar stamp and signs, and at the end of the list before the signature, in addition, it is legibly written “Accepted”, the surname and position are indicated. List f. 103 in this case is drawn up in two copies.
401. The receipt together with one copy of the copy of the lists (for registered items with an original copy) shall be issued to the sender. Genuine copies of the lists f. 103 for translations are attached to the notebook f. 5, and for parcels, valuable letters and parcels - they are filed in separate bundles in the order they are recorded in the notebook f. 1 and kept together with notebooks.
402. At destinations, batch parcels (containers) must be issued to enterprises, organizations and institutions directly at mail transport enterprises, if necessary, or at post offices specially designated for these purposes.
403. The procedure for receiving, packing, processing and issuing batch parcels sent in postal containers, as well as direct containers, is regulated by a separate instruction and is confirmed in the contracts concluded.
Postal items handed over in quantity five or more pieces , are called party .
Party shipments:
Can be submitted by both individuals and legal entities;
if party shipments are served legal entities, they can bring shipments along with the list f.PS103 (both on paper and in electronic form), which indicates all the data for each shipment separately.
· if the sender brought a batch of items without a list f.PS103 - this is not an obstacle to not accepting postal items!
· the lists f.PS103 are prepared by the sender himself according to the established form.
· the list f.PS103 is partially filled in by the sender (legal entity), partially by the operator.
- a legal entity can fill in such columns as: “To”, “Where”, “weight”, “fee”, “declared value (or transfer amount)”, “VAT”, “cash on delivery amount” (if necessary), “special marks" (if necessary);
- the operator checks the correctness of filling in the above columns, if some columns are not filled in, he fills in, and fills in the column "departure number".
The list f.PS103 provided on paper must contain the signatures of the responsible persons of the legal entity and the seal of this organization:
- when receiving party memberships registered items, the signature of the secretary or forwarder and any seal is sufficient.
- upon admission insured batch letters, small packages or parcels, the signature of the head of this organization and preferably a round seal is required. - when receiving party memberships money transfers, two signatures are required: the head and the chief accountant and a round seal for financial documents.
After checking the list f.PS103, the operator accepts and processes batch postal items in the manner prescribed for the corresponding type and category of item, taking into account a number of features:
With automated processing , design feature is that in the SCS window for receiving a shipment in the column:
· « Departure type » selected « The consignment …… »;
· « Sender » - « Organization »;
· « Payment type » - « advance book » (except registered mail and money transfers).
Then, one by one, data is entered for all batch items, which are separated from each other by the F-6 NEXT key. The end of the reception of the batch occurs by pressing the key F-9 END OF THE BATCH, while the SCS prints one receipt for the entire batch with the total amount of payment.
With non-mechanized processing registration of party shipments is carried out with the help of a receipt notebook f.1, f. PS3 or f.5, where the operator issues one receipt for all batch items.
· in the gaf “RECEIPT No.” indicates “from No. ... .. to No. ... ..”;
· in the column "WHERE" indicate in words the total number of items;
· in the column "TO WHOM" indicates the words "according to the list".
· puts his signature;
· calendar stamp imprint.
· if necessary, other data in accordance with the received items (the amount of the forwarding fee, etc.)
From advance book except for registered postage paid for by stamps and money transfers) the carbon copy operator issues a receipt for the amount of the fee for sending the items, including VAT (value added tax 20% of the total cost of services rendered).
On the list f.PS103, the operator transfers the numbers by stickers, puts his signature indicating the position and an imprint of a calendar stamp. After that, the list f.PS 103 is returned to the sender.
Partition postal items are sent as individual items.
f.PS103 WITH A LIST OF K ____________________________, sent by _________________________________ (type of postal item) (name of the postal service) Sender: __________________________________________________
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TOTAL: () pieces
